Virtual Virginia

Registration & Enrollment

Student registration, course enrollment, student information updates, and mentor accounts are all managed by local school counselors in Genius, Virtual Virginia’s Student Information System (SIS).

To access Genius, a counselor must log in using their counselor login credentials.

Instructions for Counselors

How to create a student in Genius

Before you can enroll a student, that student must have an account in Genius. If the student has an account but is affiliated with another school, ask the VVA registrar to change the student’s affiliation. You will not be able to create a duplicate account.  Virginia public school students can only be enrolled with a State Testing Identifier (STI) number.

  1. Using your counselor ID and password, log in to Genius. If you can’t remember your password, click the “forgot password” link.
  2. Click the Students tab at the top of the page.
  3. Click the Add Student button on the left side of the page.
  4. Complete all of the yellow-highlighted fields.
    • You are required to enter a confirmed, non-Virtual Virginia email address for the student.
    • A confirmed email address is also required for the student’s parent/guardian, and this address cannot match the student’s email address.
  5. Click the Save button.

How to update a student’s information in Genius

To update a student’s information in Genius:

  1. Using your counselor ID and password, log in to Genius. If you can’t remember your password, click the “forgot password” link.
  2. Click the Students tab at the top of the page.
  3. Click the name of the student whose information will be updated.
  4. Click Edit Information on the left side of the page and enter the student’s updated information as needed.
  5. Click the Save button.

How to enroll a student in Genius

Remember that a student must already have an account in Genius before that student can be enrolled in a course. To create a student in Genius, see the instructions above.

To enroll a student in Genius:

  1. Using your counselor ID and password, log in to Genius. If you can’t remember your password, click the “forgot password” link.
  2. Click the Students tab at the top of the page.
  3. Click the name of the student you wish to enroll.
  4. Click Enroll in Section on the left side of the page.
    • If you see a red notice at the bottom of the page asking you to update the student’s email
      address, you must do this and save. Once complete, return to step 2.
  5. Click the Type dropdown selector and choose the term (full-year, fall block/semester, spring block/semester, summer) for which this student will be enrolled in a course.
    • Visit the Courses page to see what terms a course is available.
  6. Click the Course dropdown selector to choose the course.
    • If you cannot find a course in the term you selected, try choosing “Core Course” as the Type and then searching for the course.
  7. Click the Mentor dropdown selector to choose the student’s mentor.
    • If the mentor you want to select is not listed, you will need to create that mentor in Genius (see instructions later on this page). For now, select one of the mentors listed and you can change the student’s mentor after completing the enrollment process.
  8. For Start Date, select a date that is closest to your school’s start date. Choose accurately, as you will not be able to change this yourself later. (End dates are flexible and may be communicated with individual instructors.)
  9. Click the checkbox to certify that the listed support elements will be provided to the student.
  10. Click the green Enroll button at the bottom of the page.

To view all of your current enrollments, click the Enrollments tab at the top of the page and then click the Get Data button. All enrollments for each student will appear.

How to withdraw a student’s enrollment in a course in Genius

To withdraw a student from a course enrollment in Genius:

  1. Using your counselor ID and password, log in to Genius. If you can’t remember your password, click the “forgot password” link.
  2. Click the Students tab at the top of the page.
  3. Click the name of the student you wish to withdraw from a course.
  4. Click Course Withdrawal on the left side of the page.
  5. Click Request new drop.
  6. In the Course dropdown selector, choose the course to drop.
  7. In the Main Reason dropdown selector, choose the comment that best matches the reason for this student’s withdrawal from the course selected.
  8. Click the Save button. An automated email will be sent to confirm the student’s withdrawal from the course selected.

How to create a mentor in Genius

To create a mentor account in Genius:

  1. Using your counselor ID and password, log in to Genius. If you can’t remember your password, click the “forgot password” link.
  2. Click the Mentors tab at the top of the page.
  3. Click the Add Mentor button on the left side of the page.
  4. Complete all of the yellow-highlighted fields.
    • An official, school-assigned email address is required for a mentor. Personal email addresses are not allowed.
    • Please include a phone number (and extension, if applicable).
  5. Click the Save button.

How to update a current mentor’s information in Genius

To update a current mentor’s information in Genius:

  1. Using your counselor ID and password, log in to Genius. If you can’t remember your password, click the “forgot password” link.
  2. Click the Mentors tab at the top of the page.
  3. Click the name of the mentor whose information will be updated.
  4. Click Edit Information on the left side of the page and enter the mentor’s updated information as needed.
  5. Click the Save button.

Note: If a mentor is no longer actively mentoring, please deactivate their mentor account. Follow the instructions above, and on the Edit Information page, click the Status dropdown selector and choose Inactive. This will deactivate and archive the mentor’s account.

Do NOT use these steps to replace a previous mentor’s information with a new mentor’s information. If there is a new mentor at your school, please create a new mentor account for that person.

How to assign a different mentor to a student in Genius

To assign a different mentor to a student in Genius:

  1. Using your counselor ID and password, log in to Genius. If you can’t remember your password, click the “forgot password” link.
  2. Click the Affiliations tab at the top of the page.
  3. Click the name of your school.
  4. Click Current Enrollments on the left side of the page.
  5. Click the Pencil/Paper icon to the left of the student’s name.
  6. Click the Mentor dropdown selector (the current mentor’s name should be displayed) and choose the student’s new mentor.
  7. Click the Save button.

How to retrieve mentor login IDs

To retrieve a mentor’s login ID in Genius:

  1. Using your counselor ID and password, log in to Genius. If you can’t remember your password, click the “forgot password” link.
  2. Click the Affiliations tab at the top of the page.
  3. Click the name of your school.
  4. Scroll to the bottom of the page to the Users table, which includes the login IDs for all mentors assigned at your school.

For questions and additional information about registration and enrollment in Genius, contact the Virtual Virginia registrar.

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